Highlight Technologies

Program Assistant (AMS/Logistics)

Job Locations US-DC-Washington
ID
2022-2027
Category
Administrative/Clerical
Type
Full-Time

Overview

Highlight is seeking a detail-oriented Program Assistant to provide high-level administrative support to USAID’s Bureau for Policy, Planning and Learning (PPL), which develops the policies and strategies that guide USAID’s worldwide mission to support countries on their Journeys to Self-Reliance.

 

The Program Assistant (AMS/Logistics) will provide technical support to the Bureau for Policy, Planning and Learning’s (PPL) Administrative Management Services Team (AMS) in order to facilitate the effective achievement of all PPL priorities. You will provide direct support to the Staffing sub-team in multiple areas of focus including staffing, recruitment, human resources management, and various administrative processes.

Responsibilities

  • Plans and coordinates office moves, office construction, and other facility improvements that require coordination of property, services, and facilities such as furniture, equipment, telephones, and short-term storage.
  • Reviews, tasks, and tracks a variety of technical documents, which are received from USAID Bureaus and Independent Offices (B/IO) as well as from within the interagency.
  • Manages a shared, well-organized electronic filing system, including document tracking, records library, and other electronic files as needed. Keeps filings up-to-date and regularly assesses organization and usability; makes recommendations for changes or improvements as needed.
  • Performs outreach and communication with internal, and some external, stakeholders both orally and in writing.
  • Drafts correspondence, recommendations, reports, and memoranda related to management and administrative programs and issues, as assigned.
  • Manages the inventory of equipment/property and directly supports office operational services. (i.e. IT hardware and software, telecommunications, copiers, office supplies, etc.).
  • Coordinates development of requirements for specialized supplies and services in consultation with contracting and procurement staff.
  • Supports efforts to coordinate PPL responses to requests from the PPL Front Office and other Bureaus. Ensures all briefers are complete, properly cleared, error-free, and submitted in a timely fashion.
  • Supports staff in communications with persons and groups from both within and outside
  • USAID in written correspondence, as assigned.

Qualifications

  • U.S. Citizenship.
  • Active Secret clearance.
  • Previous experience coordinating office moves.
  • Bachelor’s degree.
  • 2 or more years of experience working in a related position.
  • International relations background.
  • USAID experience preferred.
  • Relationship management experience and ability to work under short-term deadlines.

About Highlight

For over ten years, Highlight has provided Development and Modernization, Secure IT, and Mission Solution services to our federal government customers. Our team knows the technology; we understand how our customers and their stakeholders work; and we know how to implement industry best practices to deliver high-quality, end-to-end solutions that minimize risk and maximize results.

 

Since our inception, Highlight has had an employee-first mindset. Our mission is to provide employees with rewarding and impactful career opportunities. In 2021, Highlight’s founder and CEO, Rebecca Andino, implemented an Employee Stock Ownership Plan to embody and expand our culture of transparency, teamwork and rewarding the work of our employees. By becoming an ESOP, our employee-owners share in the success of the company through their ownership stake. To learn more about ESOPS, check out: www.esopinfo.org

 

We’re an Equal Opportunity Employer (EOE) that empowers our people to fearlessly drive change - regardless of their race, color, religion, sex, gender identity, sexual orientation, national origin, disability, veteran status, or other characteristics. Our team is dedicated to foster diversity within our teams to promote creativity, innovation, and teamwork to deliver the best solutions for our customers.

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